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OTHER PRODUCTS
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DOCUMENT MANAGEMENT SYSTEM
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Loads of documents are vital part of running any form of business. Even a small piece of document is important and must be house kept for several years. This will result into complex, expensive, in-effective, storage, archival, retrieval problems.

In addition to this, documents are predominantly in electronic form in this Information age. There is an inevitable need to control documents from creation to disposition in this highly competitive environment and with highest level of security. Loads and loads of documents are vital part of running any form of business. Even a small piece of document is important and must be house kept for several years. This will result into complex, expensive, in-effective, storage, archival, retrieval problems. In addition to this, documents are predominantly in electronic form in this Information age. There is an inevitable need to control documents from creation to disposition in this highly competitive environment and with highest level of security.
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ARCHITECTURE
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BENEFITS
BULLET Significant cost saving by less storage space, money, document retrieval time by converting all of your paper files to digital format
BULLET DMS can help you to prevent photocopying of documents or having duplicate file copies in their local system by users. This would result in cost prevention on photocopying supplies, time wastage and resource wastages
BULLET DMS can help you to standardize your business and document process to meet compliance requirements of certifications such as ISO, 6-Sigma or other such audit requirements
BULLET DMS can help you to improvise downstream efficiencies and provide process transparency.
BULLET With an organised document management system you can reduce human errors and deviations by bringing consistency in process quality which results in process dependent organisation than people dependent organisation.
BULLET Increased perception of staff in their ability to solve questions and tasks and a general 'feel good' factor
BULLET Increase your competitiveness by having control over your organisation communication process and have a definite edge over your competition
BULLET Extensive report generation opportunities which helps management to improvise their decision making skills
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FEATURES
BULLET Architect as Windows based application using microsoft.net and work with any ODBC compliant databases such as MS SQL Server, MYSQL or Oracle
BULLET Application can be implemented either as single user mode or multi-user mode
BULLET User can create document repository by following means:
Scan documents directly from the scanner
 
BULLET Upload image document directly into the system
BULLET Add office documents such as word, excel, PowerPoint & pdf file
BULLET Create documents by reading mails directly from the mail server
BULLET Add miscellaneous files into the system
BULLET Create content using WYSIWYG Editor
BULLET In-Built document viewer for viewing Office documents, PDF documents, image documents, mail documents and AutoCAD documents
BULLET DMS can be implemented either as single location mode or in multi-location mode. In multi-location mode, user can upload the documents to a centralised server through FTP.
BULLET User can create their own set of indexing fields for each department separately
BULLET Document Read access permission can be classified under
 
BULLET General Public Level
BULLET Organisational Level
BULLET Department Level
BULLET Individual person level
BULLET Create content using WYSIWYG Editor
BULLET  Document Write access permission can be classified under
 
BULLET Department Level
BULLET Individual person level
BULLET Option for administrator to encrypt documents in the server for better document security
BULLET Our DMS allows authorised users to Check-in and Check-out documents as they update it. Users are guaranteed to view the latest version of the document when they browse or search for it and if they desire, they can view the old version from the history page of the document.
BULLET Comprehensive " search "mechanism to search for documents, document metadata and index fields as well as binary search for documents
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DMS can be catered for browser based search mechanism for wider reach of audience

BULLET  Extensive document audit trial - Management can know who viewed, modified and performed operations on documents
BULLET DMS can be customized to cater for Full-text OCR to read data and store it to database automatically 

 

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